Weekly THIS AND THAT for May 2, 2010: A Shifting in Responsibilities Beginning July 1, 2010

This and That:
A Shifting in Responsibilities Beginning July 1, 2010


Last fall we were pleased to welcome Dr. Jack Buchner and Rick Gonzales to our Pastoral Team. Jack began as our Director of Religious Education and Rick as our Facilities Person. As a way of not increasing staff yet reshuffling responsibilities, we were trying to take some of the burden of responsibilities off of Elaine Hagner as Parish Administrator and Sr. Mary Therese as Pastoral Associate. That goal has generally been achieved.

Fiscal Year 2011 will see my own leaving Our Lady of Grace and the appointment of a new Pastor, effective July 1, 2010. The new Fiscal Year will see all our present staff remaining as well as a further “shifting of responsibilities” without an “overall staff increase.” Rick will continue to assume some of Elaine’s responsibilities and Jack, Sister’s. In addition to these shifts, Jack will become full-time, leaving Sister Mary Therese more able to pursue other ministries she has been considering. Sister will be present all day Fridays and continue to oversee Liturgy at the weekend Masses. Another full day will be spent given her need to be present on campus for programs and pastoral administration. It is Sister’s desire to begin full-time in her new ministries in July 2011. By that time, the new Pastor will have been here a full year and Elaine Hagner will have assumed Sister’s responsibilities in Pastoral Administration and Jack Buchner will have assumed her programmatic responsibilities.

To sum up then, July 1, 2010 Jack becomes full-time Pastoral Associate for Faith Formation and Sister Mary Therese moves to half-time as Pastoral Associate for Pastoral Administration. July 1, 2011 Sister leaves Our Lady of Grace after 15 years of wonderful service to our Parish Family. The responsibilities for Rick, Elaine, Jack, and Sister for July 1, 2010 are summarized in what follows.

Fondly,
Father Nicholas


Staffing Patterns for FY 2011


Rick Gonzales

➢ Maintenance
➢ Quarterly Water Analysis
➢ Annual Water Treatment
➢ Food Services
➢ AOB Risk Management Inspections
➢ Yearly Fire Inspections
➢ Oversee All Construction
➢ 24 hour/365 Day Contact for Monitoring System


Elaine Hagner

➢ HVAC Programming
➢ Prepare and Oversee Parish Budget
➢ Monthly Ministry Budgets
➢ Sign OLGS Payroll
➢ Sign Parish Payroll and Accounts Payable Checks
➢ Approve Check Requests
➢ Maintain and Execute Monthly EFT Transactions
➢ Oversee and Train Collection Teams
➢ Oversee Weekly Posting of Collections
➢ Generate Annual Tax Information for Parishioners
➢ Oversee Archbishop’s Annual Appeal (AAA)
➢ Oversee Preparation and Mailings of AAA Materials
➢ Staffing of Pastor
➢ Oversee Mass Head Count
➢ On-Site Contact for Outreach
➢ Oversee Martha and Mary Ministry
➢ Oversee Environment Committee
➢ Parish Purchases
➢ Attends Development and Facilities Cte Mtgs.
➢ STAND Coordinator for the Parish
➢ Assigns Meeting Locations


Jack Buchner

➢ Religious Education
➢ Confirmation Preparation
➢ Reconciliation Preparation
➢ Eucharist Preparation
➢ Catechist Formation
➢ RCIA
➢ Evangelization Committee and Programs
➢ Adult Faith Formation: Catholic Update, This and That, and Lenten Family Fridays
➢ Funeral – Assistance


Sister Mary Therese

➢ Liturgy: Committee, AA & WC, Clergy Sched, Mass supervision, School Liturgies
➢ Pastoral Care of the Sick: Visits and Training of Pastoral Care Ministers
➢ Funerals – Assistance
➢ Welcome Orientations
➢ Website – Oversight
➢ Lenten Family Fridays – Coordination & Presentation
➢ Pastoral Team Agendas
➢ Volunteer Appreciation Weekend